Reconciliation of contracts, orders and purchase orders

The problem

• The agreed prices live inside contracts, orders and annexes in PDFs that almost nobody opens again.
• The contract says one thing, the order another and the previous order something different: reconciling them by hand stops being viable as soon as the volume grows.
• When a new quote comes in there is nothing to compare it against, beyond the memory of whoever has been in the company longest.
• The same item is contracted at different prices at different times, and nobody ever notices.
• The history exists, but it is scattered: you cannot consult it, let alone sit down to negotiate with it in front of you.

The solution

• It reads contracts, orders and previous purchase orders, and extracts items, units, prices and terms.
• It reconciles the three sources and points out where they stop matching: price, quantity, deadline or condition.
• It normalises different descriptions of the same item so that two prices are genuinely comparable.
• It builds everything into a searchable price base, with the supplier, the date and the source document for each one.
• It generates comparisons between suppliers and against your own history, and highlights whatever falls out of range.
• It flags the sensitive clauses (price reviews, deadlines, penalties) for you to read yourself.

Who it is for

• Companies that buy regularly from the same suppliers.
• Purchasing teams that negotiate without a price history at hand.
• Anyone who has already built up years of signed contracts and orders and cannot consult them today.

When it is not the best fit

• Low or very irregular purchase volumes, where no useful history builds up.
• Legal review of contracts: we flag clauses, we do not give legal advice.